What is Box
From [UA OIT]: Box is a cloud storage service that provides 500GB of cloud storage to students, faculty, and staff of The University of Alabama via Box.com. Box is accessible on desktop and mobile devices, and it is encrypted both in transit and storage. All Box servers are based in the United States.
Box is also useful for sharing and collaboration – folders and documents may be shared among users for distributed editing and viewing. Box has robust permissions settings, allowing collaborators to be viewers or editors, and it keeps revisions of documents so that your work is never lost.
The University has a Health Insurance Portability and Accountability Act Business Associate Agreement (HIPAA BAA) with Box to allow use for Protected Health Information.
File/Folder Sharing examples
You change share content by selecting a file or folder and clicking the Share button
and then selecting to either share explicitly by entering email addresses and permission levels
or by creating a link to share. When creating the link, make sure you check whether it is to be shared outside UA or not. The default is the 2nd option (People in your Company) which requires a myBama login. Change to the 1st option (People with the Link) to allow users outside UA to access the shared file or folder.
Box Drive
From Box.com
Box Drive is the only unlimited cloud drive built for the enterprise. Access billions of files from the comfort of your desktop without needing to take up much of your actual hard drive space. Work with these files in the cloud just as if they were on your desktop through your Apple Mac Finder or your Windows Explorer. Whether you create a new Microsoft Word document or edit a PDF in Adobe, any changes you make automatically save back to Box. You can also right-click any file or folder to take advantage of collaborative Box features such as sharing and locking or creating Box Notes.
You can also mark content for offline use; Box downloads this content to your device’s hard drive so you can work on it without being connected to the Internet. Drive automatically uploads the changes you made offline the next time you connect. (Unlike working with online files, marking content for offline use does take up hard drive space.)
Box Drive download – https://www.box.com/en-gb/drive